fatsaas.com Northwind Labs · sample
Sample report: a typical 250-person company, modeled from public list prices.Run it on your stack →
250 employees · 36 tools · $672,400/yr modeled

Keep 3. Cut 11. Own 3.

Owning your project tracking, support desk and scheduling ends $94.2k a year of subscriptions, for a one-time $47.5k–$90k, and cutting the duplicates in 11 categories recovers $176k–$385k a year. Once it’s done, that’s 37–68% off a $672k bill.

$2,690per employee / yr
13paid for twice
$94.2krent you could own
~11 mobuild payback
Once it’s done
$251k–$460k
a year less, every year · 37–68% of the bill
Own 14%Cut 76%Keep 10%of spend
  • Cut$176k–$385k/yr recoverable across 11 categories
  • Own$94.2k/yr of rent ends, for a one-time $47.5k–$90k. Pays back in about 11 months.

tightsaas turns this into the plan: which duplicates to retire and in what order, and a fixed quote for anything worth owning.

Line by line

The verdict on every line

  1. Own it

    Project / Work Mgmt

    $57,570/yr

    Asana · monday.com · Trello · Jira

    One tracker shaped to how your team actually works, in place of several you each use a sliver of.

    One-time build
    $19,000–$37,500
    Care plan
    $650/mo
    Pays back
    ~7 months
    3-year net
    $121,060

    What you’d get: Boards, lists and timelines with your own statuses and fields, your history imported, and single sign-on. Ships agent-ready, with an MCP server your AI tools can use. 4–6 weeks, typically.

  2. Own it

    Support / Helpdesk

    $25,860/yr

    Zendesk · Intercom

    A shared inbox with a customer portal covers what most support teams use.

    One-time build
    $19,000–$37,500
    Care plan
    $650/mo
    Pays back
    ~19 months
    3-year net
    $25,930

    What you’d get: A shared inbox with assignment, SLAs and saved replies, plus a help centre and customer portal on your domain. Ships agent-ready, with an MCP server your AI tools can use. 4–6 weeks, typically.

  3. Own it

    Scheduling

    $10,800/yr

    Calendly

    Booking pages, reminders and a calendar sync are a small, well-understood build.

    One-time build
    $9,500–$15,000
    Care plan
    $300/mo
    Pays back
    ~21 months
    3-year net
    $9,350

    What you’d get: Booking pages on your own domain, round-robin across the team, reminders, and two-way calendar sync. Ships agent-ready, with an MCP server your AI tools can use. 2–3 weeks, typically.

  4. Cut

    CRM

    $111,240/yr

    Salesforce Sales Cloud · HubSpot Sales Hub

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $36,000–$75,240/yr recoverable

  5. Cut

    File Storage

    $102,000/yr

    Dropbox Business · Box · Google Drive

    3 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $48,000–$102,000/yr recoverable

  6. Cut

    Office / Email Suite

    $79,500/yr

    Google Workspace · Microsoft 365

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $37,500–$42,000/yr recoverable

  7. Cut

    Video Conferencing

    $43,173/yr

    Zoom · Google Meet

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $0–$43,173/yr recoverable

  8. Cut

    Team Chat

    $38,250/yr

    Slack · Microsoft Teams

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $12,000–$26,250/yr recoverable

  9. Cut

    Docs / Wiki

    $30,675/yr

    Notion · Confluence

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $9,075–$21,600/yr recoverable

  10. Cut

    Analytics / BI

    $29,700/yr

    Amplitude · Tableau

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $11,700–$18,000/yr recoverable

  11. Cut

    Marketing Automation

    $23,400/yr

    HubSpot Marketing Hub · Mailchimp

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $4,200–$19,200/yr recoverable

  12. Cut

    Dev / Source Control

    $20,424/yr

    GitLab · GitHub

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $3,024–$17,400/yr recoverable

  13. Cut

    Design

    $17,518/yr

    Adobe Creative Cloud · Canva Teams · Figma

    3 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $8,160–$13,918/yr recoverable

  14. Cut

    E-Signature

    $12,300/yr

    PandaDoc · DocuSign

    2 tools doing one job. Keep one and retire the rest; which one suits your team is decided in the consult.

    $6,000–$6,300/yr recoverable

  15. Keep

    HR / People

    $27,000/yr

    BambooHR

    Payroll and HR carry compliance you shouldn’t own.

  16. Keep

    Password / Identity

    $23,970/yr

    1Password

    Identity and passwords are security products: never rebuild them.

  17. Keep

    Finance / Accounting

    $19,020/yr

    Expensify · Bill.com · QuickBooks Online

    Accounting carries audit and tax obligations you shouldn’t own.

Recoverable ranges run from keeping your priciest tool in a category (the floor) to keeping the cheapest (the ceiling). Which one survives is decided with your team, never by the model. A replacement only appears where a fixed-fee build pays for itself inside 24 months of the rent it ends, at your seat count.

▶ Edit the stack 36 tools selected

Untick what you don’t pay for, tick what you do: the verdict and the numbers update live. Tools marked detected came from your public records; possible ones are left unticked for you to confirm. Change headcount, then recalculate.

Modeled spend $672,400Once done $251k–$460k/yr lessOwn 3Cut 11Keep 336 tools at 250 employees

Headcount as you selected it. Change it to re-run.

Office / Email Suite

Team Chat

Video Conferencing

File Storage

Project / Work Mgmt

Docs / Wiki

CRM

Support / Helpdesk

Marketing Automation

Design

Dev / Source Control

HR / People

Finance / Accounting

E-Signature

Scheduling

Analytics / BI

Password / Identity

Estimates use public list prices and a modeled stack. Real negotiated prices are usually lower: treat this as a directional estimate.